Best Task Managers and To-Do Apps of 2025: Top Picks for Productivity

Task managers in 2025 have become essential tools for organizing work, study, and personal life. Today's best to-do apps range from simple planners to advanced productivity platforms. We've gathered the top task managers of 2025 to help boost your efficiency and streamline your daily routine.

🤖 TodoMateAI - Task Management Directly in Telegram

Official TodoMateAI Site

TodoMateAI is a modern service embedded in Telegram, available as both a bot and a Mini App. There's no need to install additional software-manage your tasks and habits right inside the messenger.

Advantages:

• Works entirely within Telegram (bot and Mini App formats)
• Supports group chats for collaborative to-do lists
• AI assists in creating and refining tasks
• Reminders and recurring tasks
• Minimalist, ad-free interface

Disadvantages:

• No support for complex projects with subtasks
• No integration with Google Calendar

Read the full TodoMateAI review

💼 Microsoft To Do - Trusted Planner from Microsoft

Official Microsoft To Do Site

This classic task planner works seamlessly with Outlook and Microsoft 365. It's suitable for both personal and team use, making it a popular choice among Windows users.

Pros:

• Intuitive lists and reminders
• Syncs with Microsoft 365
• Collaboration features for groups

Cons:

• Limited functionality for complex project management
• Weak integration with non-Microsoft services

Explore our Microsoft To Do review

🌍 Todoist - Universal and Popular Solution

Official Todoist Site

Todoist is one of the world's most popular task managers, available across every platform. It offers tags, projects, filters, and dozens of integrations to fit any workflow.

Strengths:

• User-friendly interface
• Integrates with Google Calendar, Slack, and more
• Accessible from any device

Weaknesses:

• Some features are only available in the paid version

See our in-depth Todoist review

ЛидерТаск - Russian Task Manager for Teams and Individuals

Official LeaderTask Site

LeaderTask is a Russian-developed manager that includes a calendar and project support. It's ideal for both personal and corporate planning, especially for users preferring local solutions.

Pros:

• Works offline
• Flexible project customization
• Designed for the Russian market

Cons:

• Interface is less convenient compared to Western competitors

Discover our LeaderTask review

📅 Google Tasks - Simplicity and Seamless Integration

Official Google Tasks Site

Google Tasks is a minimalist tool fully integrated with Gmail and Google Calendar, perfect for basic task planning.

Advantages:

• Simplicity and ease of use
• Deep integration with Gmail and Calendar
• Free access

Disadvantages:

• Limited features
• No team collaboration tools

Read our Google Tasks review

🔎 How to Choose the Right Task Manager in 2025?

• Need a Todoist alternative? Try TodoMateAI or LeaderTask.
• If you use Windows and Outlook, Microsoft To Do is a great fit.
• Prefer Google services? Google Tasks is your best bet.
• Looking for a universal solution? Stick with tried-and-true Todoist.

🏆 Conclusion

The best task managers of 2025 help you not only track your to-dos, but also manage projects, sync with calendars, and collaborate with teams. Try several of these solutions and choose the one that fits your workflow best.

For more details about each service, check out our individual reviews.